Updated: Dec 22, 2020
With COVID 19 still looming with uncertainty, many employers have embraced the working from home movement.
As a result, remote meetings are the 'new normal', allowing people to connect from all over the world at any time of the day or night, with little or no cost at all.
But with remote meetings comes the danger of participants not being fully engaged and a sense of no real responsibility for outcomes and actions.
Here are some tips on how you can make the most of your remote meetings to make them engaging and effective:
Have an agenda. Create and circulate an agenda well in advance of the meeting and be clear on what participants are required to discuss during the meeting.
Use a meeting room. While you may have guests working from home, as the host, you need to set a professional landscape on your end. If possible using a meeting room for your presentation.
Be early and have a plan B. As the host, always enter the meeting 5 minutes early to ensure sound and cameras are working properly. You need to also have a plan B up your sleeve if things don't work out as planned.
Use Video & Record Meeting. Ask each participant to use their video during the meeting so that all participants can see each other. Also, where possible, record the meeting so that you can share it with all attending and non-attending participants.
Allow catch up time. When setting up your meeting allow 5 minutes for participants to enter the meeting and have a quick catch up chat.
Keep to time. Let people know how much time they have and keep people on track
Be inclusive. Make sure to go around the meeting and ask each person to contribute their comments after each agenda item to ensure everyone has an opportunity to speak. It will also ensure that they are engaged throughout the meeting.
Follow up with minutes. Ensure you circulate minutes and actions immediately after the meeting, as well as the meeting recording.
Remember, time is short so make an impact. Be engaged, be enthused and make the most of all your interactions.